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Using MS-Word templates

General

It is very easy to stray from the required layout and style when using word. Authors should take care over the fonts which are used in the document, including fonts within graphics.

Please refer to the guidelines and to the text within the template for the detailed instructions concerning the layout.

Fonts should be restricted to ONLY Times, Symbol and Zapf Dingbats.

Always use the correct version of the template for your computer and never transport across versions or platforms.

All text should be BLACK.

Installing the .dot Template

Word templates work best when you install them on your computer. Follow the installation instructions below (for Word 2007):
  • download the appropriate template to your PC
  • start up Word,
  • Click the Microsoft Office Button,Office button image select New then click New from existing...
New template

New from existing

  • Browse to where you installed the JACoW template.Select template
  • Select the template and click Create New. A new file will open with the JACoW template. The next time you do the same operation you will see the JACoW template in the Recently Used Templates (like in the second screenshot above).
  • template macros and styles
In this template you will find a text describing the full details of the layout and formatting of papers for JACoW conferences.  You may find it useful to print it for reference as you prepare your paper.

You will also find a drop-down menu called JACoW Styles and Macros under the Add-Ins tab on the right-hand side (see screenshot above).  This menu contains the list of different styles to be used and also two macros that can be used to switch the layout to full width (to insert large figures or tables), or to column format.  You may need to change your security settings in order to use these macros, see the instructions here.

Typing your text

Type all the text of your paper into a standard Word document (don’t worry about any formatting) and save it in a directory of your choice.

Create a new file from the template as explained above and save it in the same directory as the draft paper.

Open both files. In the draft paper, highlight and copy (Ctrl-C) the title. Next, go to the template file, highlight the title, and then:

  • Click Home on the menu bar,
  • Click the down arrow under the Paste icon,
  • Select the Paste Special… command,
Paste special
  • Click the Unformatted text option in the dialog box.
Unformatted text
  • Click OK.

The title from your draft paper should replace the title in the template and be formatted the same as the template title. Continue this process with the rest of the text in your draft document. 

Should you need to reapply a style to an area of the text, you will find them in the drop-down menu called JACoW Styles and Macros under the Add-Ins tab on the right-hand side (see screenshot above).

You will also find here two macros that can be used to switch the layout to full width (to insert large figures or tables), or back to column format.

Remove any extraneous material from the template file and Save As the filename of your choice.

Once your document has been finalised, you should then make a PostScript file of your document, by following the instructions here before submitting your files by following the instructions here.

More information for authors can be found on the JACoW web site.

Do not hesitate to contact the Proceedings Editor if you have problems or questions.