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Abstract submission detailed tutorial

Logging into a JACoW profile or creating a new one

  • Connect to the SPMS system here: Login.
Login page 


  • Enter your login name and password.  If you are successfully logged in, please move to the paragraph "Submitting your abstract".  If you do not have a profile or you cannot remember your login name click on the "Search for a Profile/Create a Profile/Account" button, then enter your surname or email address to try and find it. 

Search for a profile


  • Choose your profile from the list provided
Profile matches


OR click the link "Create a New Profile" and enter your information.

Create a new profile

Should your profile be very close to one already existing you will get the following page.  If this is effectively you, this means you already have a profile.  It is important for there to be one and only one record of each person in the SPMS database.  Therefore either click the "Select Profile Above" button to select the profile suggested, or the "Create My Profile" button to create the profile using the data you entered in the screenshot above.

Similar profile
  • When your profile has been created you will get the following screen:
User profile created

and the following screen, once you have clicked on Continue:


  • Click on the line "Manage Abstracts" in order to start abstract submission.

Submitting your abstract

You are now ready to submit your abstract(s).  If you did not follow the procedure above, because you already have a profile, you will nonetheless see the above screenshot once you have logged in.
Abstract Submitted

  • You should then add the authors to your abstract.  Click on the "Add a New Co-Author" link. Note that failure to enter all co-authors means that they will not appear in the SPMS and will subsequently not appear in any searches made on the JACoW database for this conference. Please see the "Guidelines for Abstract Submission" for more details. 

 Author List


  • Enter you co-authors by searching the JACoW database, first by entering a name or email address:
Add New Author

then by selecting an affiliation:

Authors Affiliation

and selecting the author from the list of suggestions:

Authors Match Top

Authors Match Bottom

  • Continue in this way until all of your authors have been added.
  • Once you have finished you can click the button "Return to abstract list" which displays your abstract(s) and the links enabling you to modify them if necessary up until the deadline (1st April, at midnight, Central European Time (UTC + 1 hour).
Abstract List


Making a peer review request

In order to propose your abstract for refereed publication you must indicate its abstract id in the form provided under the  Request for PRST-AB Peer review link available on your Abstract List page or on your profile page.
More information can be found on the refereed publication of papers page.



Please contact the Conference Proceedings Editor, if you have questions or difficulty submitting your abstract.